Cancellation Rebooker

Instructions on how you can set an automation to reduce your Cancellations with No Re-book

Flori avatar
Written by Flori
Updated over a week ago

On average 41% of your cancellations do not re-book. This can wreak havoc on your clinic’s bottom line, so it’s important that your team do everything possible to make sure these cancellations get re-booked. 

Re-booking on the spot may not always be possible. That’s where Cliniq Apps comes in. We recommend to follow the instructions below to create the perfect automation to ensure re-book of cancelled appointments.

1. Messages: Create one SMS , one Email and one Phone Call list.

You may use the scripts below:

SMS: Cancellation Rebooker


We are sending this SMS to confirm your cancellation.
To re-book please contact us on 00000 or click (insert booking link)


Email: Cancellation Rebooker

Subject: Action Required - It's 4 days passed


It's 4 days passed since your cancellation and we haven't got any appointment with you yet. To rebook pls click the BOOK HERE button below. You may also contact us on 000000.

Clinic Name

Phone Call List: You can either leave a note for your reference or create your own phone call script.


{FIRSTNAME} patient has no future appt. since last cancelled appt.

Then set the priority of the tickets, who should get notified, and how many tickets they will receive per day.

2. Click on Automation Rules and Click on New Automations


  1. Name the Automation for your reference.

  2. Select unsubscription category

  3. Select unsubscription automation type. For information about automation categorization and type click HERE.

  4. Select the iteration of the automation

  5. Click Continue to proceed to the next steps

Click the SELECT button and choose Patients with Appointments

Select the clinic location and click the and button

Then choose their appointment

And set it to less than 7 days have passed since cancelled appointment. Click the and and choose have no future appointment.

Continue by clicking the then button.

Select communicate with patient -> send sms -> select the sms that you created

Do the same steps to add the email and the Task and set the timing to

  • SMS - 2 hour later

  • Email - 4 days later

  • Task - 1 day later

Click on Apply Changes

Then Save Automation

To start the automation simply click the PLAY ▶️ button.

When you activate this automation, your patients will receive an SMS 2 hrs after cancellation. If they haven't re-booked yet, an email will be sent 4 days later.
This will ensure re-booking of your cancelled appointments. Lastly, in the event that they still haven't rebooked the last practitioner and an admin team member will be notified of their information through your Task Manager on the 5th day from the day the appointment was cancelled.

If you have any questions, please chat with us in your Cliniq Apps web messenger.

Enjoy growing your practice!
Cliniq Apps 🚀

Did this answer your question?